Open studio checklist for artists

Choose what is actually for sale

Separate work into Available, Reserved, Sold and Not for sale before visitors arrive. You can still display non-sale work, but make the status clear so conversations start in the right place.

Label the work consistently

• Use the same order for artist, title, year, medium and dimensions.
• Decide whether prices are on the labels or on a separate sheet.
• Number works so visitors can refer to them easily.
• Use QR codes only when they add useful detail rather than duplicating the label.

Create one visitor price list

Keep it short and easy to scan. Visitors should be able to move from artwork number to title and price without searching through a portfolio. Print a few copies and keep one master version behind the desk.

Prepare the room

• Create a clear route through the space.
• Move tools, packaging and personal items out of obvious trip zones.
• Set aside a clean area for conversation and payments.
• Check lighting at the same time of day as the event.
• Make contact details visible without covering the work in signage.

Sales and follow-up

Have a simple way to mark a work Reserved immediately. Keep buyer details separate from the public inventory and handle personal data carefully. After the event, update your main artwork records and follow up only with people who asked to hear from you.